Each Section meets one night per week during Queensland State School terms. The Sections do not meet during school holidays.
Individual Section Leaders may modify these times based on factors including public holidays.

Consent2Go has replaced Operoo from Term 1 2026.

Parent/Guardian Driven Information - Parents/Guardians play a critical role in ensuring their youth member’s care details and medical information is both accurate and current.
Structured Health Record - provides Parents/Guardians with the ability to easily add, in real time, any type of condition for their youth member in a structured and easy to follow process. This ensures each condition, symptom, trigger and medication is accurate, allowing the Formation to care and protect that youth member on any type of event or activity.
Easy-To-Use Workflow - can share activities for permissions and payments, such as activities at the Den, night outings, weekend camps, etc.
Industry Leading Privacy - understands the requirements of Scouts Queensland to protect the information collected.
The system ensures the security and access controls of all information meets and exceeds industry best practice.
App Connectivity - connects our members through its Parent/Guardian and Adult Volunteer (Staff) apps, which are accessible on both the Google Play and Apple stores.

All Youth Members are required to contribute to their Scouting experience through the payment of two seperate fees (marked with the ★).

★ Bi-Annual Association Registration: Scouts Queensland require each youth member, young adult, leader and adult supporter to be registered, and place a membership fee (also known as a registration fee) per person covering a six month period.
Membership renewal fees and new Member fees provide for the following: All World Organisation of the Scout Movement (WOSM) membership fees, Scouts Australia capitation fees, Scouts Australia On Demand Learning and Scouts|Terrain levy, Operoo license fee (and it’s replacement, Event Management System access, State Office functions including SMS maintenance and access, membership system, operational staff, complaint management, facility management, finance, brand & sponsorship, IT, grant support, legal support and program support, Personal Accident Insurance & Public Liability Insurance.

EXISTING MEMBERS - renewal fees in 2 x six-monthly payments - current as at 02 December 2025:

$150.00 - due March 2026 - provides membership from 01 April 2026 until 30 September 2026
$150.00 - due September 2026 - provides membership from 01 October 2026 until 31 March 2027

Please note: These fees are set by Scouts Queensland, NOT Ashmore Scout Group.
Our Group is merely the collection agency, and forwards all membership fees to Scouts Queensland.
Members will be issued seperate invoices for these fees within Term 1 and Term 3 of each year. Our account details are provided on each invoice.
Our preferred method of payment is via electronic funds transfer.

NEW MEMBERS - Current as at 02 December 2025:

$25.00 per month, up to the existing member renewal periods as per above.
For example, joining in May 2026 would see a membership fee for a youth member of $125.00 (5 x $25.00 - taking membership through to 30 September 2026).

Scouts Queensland will issue an invoice directly to the new member via email. Payment options include direct deposit or credit card (via Stripe).
Payment is required within 28 days. Non-payment will result in the automatic resignation of the new member.
Please note that 99% of future payments will be to our Group account, with our account details provided on each invoice.

In the event that a youth decides not to pursue membership, provided it is within 28 days of joining, the parents can seek, via email to financesupport@scoutsqld.com.au, a refund of membership fees where these have been paid

★ Group Fees - Current as at 15 August 2022 (Paid regardless of whether the youth member or young adult attends every meeting night or not):

$80.00 per Term

These fees are used for each Section to purchase provisions and consumables, and for Group related expenses including leases, electricity, water, leader training, registration, insurances, and equipment maintenance & purchases. Group fees are set at the Annual Report Presentation.

Members will be issued an invoice for this fee each Term. Our account details are provided on this invoice.
Our preferred method of payment is via electronic funds transfer.

Any parent and/or guardian experiencing financial hardship is to contact our Group Leader: gl.ashmore@scoutsqld.au
All correspondence will be dealt with in the strictest of confidence.

Please note that certain activities conducted away from the Den, for example camps or outings, may attract further costs.
These costs will be detailed to parents and/or guardians prior to each activity.

Ashmore Scout Group conducts regular fundraising activities. Fundraising assists our Group to maintain a low fee structure!
Emails will be sent seeking volunteers when required.

STEP 1: Contact our District Commissioner: dc.lamington@scoutsqld.au
STEP 2: Complete our registration form for our Free Trial Join The Adventure Nights (week 2 of every term)
STEP 3: Complete online registration form
STEP 4: Pay membership & enrolment fee, pay Group fee
STEP 5: Purchase uniform from The Scout Shop – See Uniforms below
STEP 6: You're Signed Up! Attend meeting nights & Activities and HAVE FUN!

Scouts Queensland imposes a strict policy in dealing with bullying and personal safety. Ashmore Scout Group firmly supports this policy, and will not tolerate bullying, abusive or disruptive behaviour in any form. For the benefit of the majority, youth members or young adults engaging in this type of behaviour will be removed from the Group.

In the event of this behaviour being identified, parents and/or guardians will be requested to remove their youth member regardless of location.
This may include when the youth member is camping, or participating in an activity away from our Den.

Scouts Queensland: Child Safe Scouting

Scouts Queensland respects the privacy of its members and places great importance on the personal information it may hold. This policy also extends to all forms of media, social media and web-based information sources. Parents and/or guardians of youth members are required to provide written permission before any image is used (contained within Part F8 of the Youth Member Registration Form), with images only used to promote Scouting and the Ashmore Scout Group.

Ashmore Scout Group respects that some parents and/or guardians may not provide authorisation for their youth member's image to be used.
Any concerns in this regard are to be raised with our Leader in Charge. All correspondence will be treated in the strictest of confidence.

Round 2 of the Play On! Sports Vouchers is now open!
Every Queensland child aged 5 to 17 is eligible for one voucher per financial year.
If your child received a Play On! Sports Voucher in Round 1 (August/September 2025), they won’t be eligible for this round; there’s no need to jump online when applications open.



Queensland families can claim a $200 Play On! Voucher per child aged between 5 and 17 years.

The Voucher can only be used for membership, registration or participation fees. It does not cover equipment or uniforms.
Further information is available here: www.sport.qld.gov.au/sport/funding-programs/play-on

All Vouchers are to be provided to our Group for processing and the application of credit within Xero!

Youth members, young adults and Leaders are required to attend in full uniform, which includes section specific shirt, belt, scarf, woggle and enclosed shoes (unless otherwise advised for individual meetings).

All uniform items are available from The Scout Shop. Parents and/or guardians can purchase these items without the requirement to log-in or create an account.
Parents and/or guardians will be required to replace any of these items at their own expense if lost or damaged.

In addition each member will require a pair of SANDSTONE pants for formal occasions such as ceremonies, ANZAC day etc.
All Members should dress appropriately for the type of activity in which they are participating.